Getting Organized in the New Year: Emails

Screen shot 2013 01 25 at 4 21 50 PM

Two weeks ago, I cleaned out all of my email inboxes and rearranged how I am sorting things. (I’ve dug up some old posts for reference: Be a GMail Superstar, Parts 1 and 2.)  I’m still using stars, multiple inboxes and filters, but my inboxes have changed.  Now, they go:

Yellow stars: Respond within 48 hours
Green stars: Respond within the week
Purple stars: Take care of sometime this month
Blue stars: Reference emails
Orange stars: Healthy Living Summit (because we’re fully into 2013 planning mode!) 

I take some time every afternoon to respond to the yellow starred emails. Every few days, I skim through the green stars (“Respond within the week”) to see what needs to be moved to the yellow folder (“Respond within 48 hours”), and I completely clean that one out at the end of each week.  Similarly, the monthly inbox gets reviewed each week, and completely cleared at the end of the month.

Filters, stars and multiple inboxes are your friends.  Don’t be afraid to use them!

How are you getting your online life organized?

Other great email organization posts:

Be a Gmail superstar, Part 1

Be a Gmail superstar, Part 2

Simple tips for dealing with email, Elise Blaha

Conquer your overflowing inbox, Then Heather Said

How I declutter my inbox with Gmail filters, Simple Organized Living

How to use email templates or canned responses, The Crafty Mummy

Helpful tips to customize Gmail and increase productivity and organization at work, New Media Campaigns

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  1. […] Are you constantly loosing things in your email? Or having people say, “Didn’t you see that? I emailed it to you last week!” I try my best not to be guilty of this. And everyone has their own ways of staying organized. Yesterday I read another bloggers ideas, which involve automatically sending things to folders, some which you reply in a week, some you reply in a 48 hours, it confused me, but feel free to get her idea’s here. […]

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